Concord has revamped the summary sheet of documents to be more powerful, more customizable, and easier to use.
Please see video for a full introduction to the Summary Sheet.
Summary Sheet at all stages
The summary sheet is now available across all stages. Therefore, you can define the summary sheet on a template, document in approval, negotiation, as well as on signed documents.
For instance, define the Summary Sheet from a template, so:
- information will travel to any document generated from the template, and
- renewals will automatically be set once the document is signed
Add-ons: Custom Fields & third-party name
Two great add-ons to the new summary sheet are:
Personalize your Summary Sheet with custom fields. For example, you can add a field dedicated to the external signer’s phone number or to the Purchase Order number.
To Add a field, click "Add a field" and enter field name. You can click "Enter field value" if you want to set the value of the field.
Third-party name field:
Set the Third-party name even before inviting a third party so you can find your documents more easily.
To add a Third-party name:
- click "Add Third-party name"
- enter the name, and
- click Save
Note: both custom fields and Third-party name field are exportable.
Forms are now clearer and lighter.
You can add details at any time by clicking the relevant buttons: renewal, termination notice, or effective date.
Eg 1: Set lifecycle
Click Set lifecycle to start entering your lifecycle information. Enter Signature date if you know it, and enter the duration.
If you need to add an Effective date, a Termination notice or a Renewal to your document, simply click the relevant buttons.
E.g. In the example below, contract will last for 1 year with a termination notice of 3 months. A renewal has been set and will start at the end of the contract, for a duration of 1 year. Renewal will be tacit, with a maximum number of renewals of 2.
E.g.2: Add a clause:
Click Add clause to start entering your clause information.
If you need to add a duration or frequency, or a financial amount to your document, simply click the relevant button.
E.g. In the example below, a duration and amount have been set.
Find the information you are looking for in a few seconds
For instance, the lifecycle section, you will know in the blink of an eye what is the end date, contract duration, renewal and termination information.
Always keep the document in sight
Add information to the Summary Sheet while keeping the document in sight. You can also edit several items at the same time.
Concord made the alerts more simple and more powerful.
Alerts are now defined at the user level, therefore there is no need to configure each alert for each clause, and for each contract.
Users personalize their alerts:
In Settings >> Preferences, each user defines exactly how long in advance they want to be alerted of a deadline
In the example above, any deadline will appear in my email reminders 90 days before the deadline.
Users can unsubscribe from all alerts by unchecking the option.
Note: no actions are required from the users to receive alerts. Per default, Concord set the reminders to be included in alerts 90 before the deadline.
Frequency of alerts:
Alerts are now gathered in one weekly email which gathers all information and prevents users from receiving too many emails.
Managers / Observers become Collaborators:
The new Summary Sheet enables to gather contracts Managers and Observers for more simplicity.
How do I add the lifecycle information?
- Click "Set lifecycle"
- Enter Signature date if you know it and duration.
- Click Add Termination notice to enter an advance notice period.
- Click Effective date if the date is different that signature date.
- Click renewal to enter information about your renewal.
How do I set up a financial condition?
Click Add clause on the Summary Sheet. Insert a title to your clause. Click Add financial amount to add a financial amount to your clause.
How do I set up the total financial amount?
Total financial amount has been moved to the custom field. To add a total financial amount, click Add a field, name it financial amount and enter in the field value.
How do I set up lifecycle and clauses alerts on my documents?
Simply set the duration of your document, the termination information, as well as any renewal information on the document. For clauses, simply set the duration or deadline of your clause.
All users having access to the document will receive alerts, if they have not disabled it.
For example: in this mid-term payment clause, the deadline is 03/31/2017.
The users who have access to the document will receive all alerts linked to the document.
What is auto-accept future renewals?
If you click on Auto-accept future renewals, then your contract will not have the "Renewed?" status. You will not need to manually set the document as renewed. As a result, this document will not be part of the weekly Renewal alerts.
Where is the UID of my document?
It is to be found in the document History >> Audit trail. Scroll down to the bottom of the Audit trail to find the UID.
Is any Summary Sheet information shared with the Third-party?
The Summary Sheet is entirely private. Any entered information will not be visible by the third-party.
(Admin) How do I ensure my users will receive alerts?
Users will receive the alerts of the document if:
- the document is shared with them (via the Share button or via tags),
- their alerts are turned on
(Admin) What is a collaborator?
A collaborator is a user who has access to the document and will there receive alerts for the document.
(Admin) Do I need to edit my Contract Access Rules?
You do not need to change the Contract Access Rules. All the Managers and Observers have been moved as Collaborators, which means that if a user is in a Contract Access Rule, then they will receive alerts, according to their settings.