Folders permit and restrict user access to specific signed documents within an organization. Any template or executed document placed inside a Folder becomes instantly available to all assigned Users and Teams, without further action required.
An effective Folder structure will help keep documents organized and help to ensure correct document access and permissions. This helps maintain compliance across your organization and ultimately increases productivity and efficiency. Folders are managed and shared by Admins only.
Creating a Folder
- From the Home page, navigate to the gear icon in the lower-left corner of your screen, and click Settings.
- Click on Folders
- From the Folders page, click on the Create Folder button
- Enter the name of a Folder you would like to create
- Select Create or Create & Share
- If Create & Share is selected, choose all users you would like to give Folder access to. These users will have access to all documents inside of the Folder.
- Once completed, click Save.
- If you have pre-existing Folders in your account, you can click on the checkbox next to Place Folder inside to create sub-Folders, or 'Folders within a Folder.'
- Only account Administrators can define folder hierarchy and access at each level of that hierarchy.
Granting Access Rights to Folders
- From the Home page, navigate to the gear icon in the lower-left corner of your screen, and click Settings.
- Click on Folders under Company Settings in the left-hand panel.
- From the Folders page, click on the checkbox feature next to each pre-existing Folder you'd like to assign access to.
- Once selected, click on the Share button in the upper toolbar.
- A drop-down menu will appear, allowing you to search for and select individual Users and Teams.
- Once selecting the appropriate Users and Teams, navigate and click on the SAVE button.
- Users with access to a parent folder will be granted access to any sub-Folders. Users added solely to a sub-Folder will only be given access to documents within the sub-Folder, but not to the parent Folder.
- Sharing a document or contract that lives within a shared folder does not automatically grant folder access. If a user is shared to a document within a folder, they will only have access to it, which will appear in their Folder.
Sharing Folders from the Document Inbox
- Admins can now share Shared folders directly from their inboxes.
- Open your documents inbox from the left-hand navigation panel.
- Select Shared Folders
- Click the three stacked dots option and select share.
- Share with the appropriate internal teams and users
-OR-
- Select desired Folder
- Click Share at the top right-hand corner
- Share with proper teams or users
